Code Number: 871.5
1. Student Activity Funds are considered public monies under the control of the District, therefore, all receipts and disbursements from those funds must be appropriately accounted for in accordance with Board Policies and State and Federal laws. The District will honor all donor restrictions on gifts it accepts per Board Policy 805-Gifts to the District.
2. Student Activity Funds shall not be used to directly pay substitute teachers, instructional assistants, or any other employees who officiate at athletic events or perform any additional duties for extracurricular activities. Any person working for the District in even a part-time or temporary capacity must be paid through the District’s payroll department.
3. Student Activity Funds shall not be used to advance travel expenses. All travel expenses must comply with Board Policy 803.2 and AR 803.2.
4. Except in infrequent, immaterial instances, sales tax will not be reimbursed for expenditures that could have been purchased through normal District procedures or by using the District sales tax exemption certificate.
5. Elementary and middle schools shall account for Student Activity Fund monies by submitting receipt and account payable vouchers to the Finance Department. High schools shall record Student Activity Fund receipts and disbursements in Finance Plus and retain appropriate documentation. The Finance Department may request to review the documentation as considered necessary to maintain proper internal controls.
- First Adoption:
- 1984-07-10
- Revision Adoption:
- January 27, 1998/ February 9, 1999/ January 25, 2010/ September 28, 2015/ May 11, 2020
- Reviewed Dates:
- April 21, 2020
- Legal Reference:
-
Iowa Code§§279.8, 298A.8
281 IAC 98.70
Ia. Atty. Gen. Op. 79-7-18