Code Number: 401.6
All personnel records shall be retained in accordance with recommended employment record retention periods and access to same shall be determined in accordance with state and federal law. The Director of Human Resources is responsible for maintaining appropriate policies with respect to retention, access, disclosure, and maintenance of all personnel records.
All requests for access to personnel records should be directed to the Director of Human Resources or his/her designee. Subject to the limitations imposed by the law, Board members will be permitted access to personnel records necessary for the proper discharge of their duties. Any dispute regarding the access of a Board member to personnel records shall be determined by the full Board.
Limitations on Employment References
The District believes in taking appropriate measures to promote the health and welfare of all students. Any school employee, contractor, or agent shall not assist another school employee, contractor, or agent in obtaining a new job, apart from the routine transmission of administrative personnel files, if the individual or agency knows, or has probable cause to believe, that such school employee, contractor, or agent engaged in sexual misconduct regarding a minor or student in violation of the law.
This limitation does not apply if the matter has been properly reported to law enforcement and any other regulatory authorities required by law, and either:
- the matter has been officially closed by the law enforcement agency;
- the individual is acquitted or otherwise exonerated of the alleged misconduct; or
- more than four years have passed since the case was opened, and no charges or indictment have been filed.
- First Adoption:
- 1995-08-27
- Revision Adoption:
- January 26, 1999/ May 11, 2004/ June 22, 2009/ March 12, 2012/ February 27, 2017/ May 11, 2020
- Reviewed Dates:
- April 21, 2020
- Legal Reference:
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20 U.S.C. §7926
Iowa Code §§ 22.7(11); 91B.1-.2.; 279.8